What is Communication ?
Communication is a Latin word. It means ‘to share’. It is sharing of information between different individuals. It includes the sharing of ideas, concepts, imaginations, behaviors and written content. Communication is defined as the transfer of information from one place to another. This transfer is the information can be conducted in different ways.
Communication is simple process, yet showing complexity in some aspects. Different ways communication and the distances over which one is required to transfer the information make the process complicated.
Definition of Communication
Important elements of communication:
Three elements necessary to conduct a communication i.e. a sender, a medium (the platform over which information is conducted) and a recipient. Sender is most involved person with a full understanding of that matter which he wants to deliver. On other hand, the receiver does not necessarily know about the sender and the subject of information which the sender aims to deliver.
Steps of communication:
Technically communication process is split into three major steps. This includes the thought, encoding and decoding. The thought is, subject of information that exists in sender’s mind. When sender transforms his thoughts, ideas or concepts into verbal speech or a written message, then this is known as encoding. Encoding refers to encryption of ideas from the perspective of the sender. When the message received by the receiver, the recipient reads and understands it. He translate the information to better understand it. Decoding refers to the interpretation of information from perspective of the receiver. When receiver clearly understands the information sent to him, two-way the communication process ends here.
Communication can be one-way / two-way process. When information conveyed by the sender is received by the recipient, this states for the completion of one-way process. Media content example of one-way communication, in which receiver is not required to respond back, but he only receives the information.
Different kinds of information. Two major types are verbal communication and non-verbal communication.
Verbal communication is sharing of information through speech. It includes information that people hear on radios, televisions, telephones, speeches and interviews.
Effective verbal communication incorporates use of interpersonal skills. Factors that contribute to effectiveness of verbal communication are clarity of voice and perception and listening skills of the recipient. Verbal communication, if it’s conducted in a two-way loop, is usually based on immediate responses. Verbal communication’s also influenced by eye contact, gestures and facial expressions. Hearing and understanding skills of recipient help him understand context of information and develops his responses accordingly. Linguistics and way of presenting information build impact of communication on the recipient.
Written or spoken words are not only means for sharing a message. When there is no use of words, and recipient understands what sender is asking, then it is known as non-verbal communication. Non-verbal communication is conducted through eye contact, postures, gestures, facial expressions, chromatic’s and haptic.
Visuals are also excellent way to represent any information. Use of pictures, symbols and graphs can help person communicate effectively. Even hairstyles and clothing of person convey information regarding his nature, mood and intentions. People use architectures, and different colors and textures for home and office surfaces to represent their interests and preferences.
Written communication includes the kind of information transfer where encoding of message is done in written form. Message may only be written in words, or it may be include different symbols, or sometimes even machine codes. Written communication is the influenced by writing and representation skills of an individual. Written message is developed while taking audience into consideration. Different audiences have different levels perceptive abilities. Different kinds of messages require different techniques writing. Like an analytical report written in a way greatly different to a CV or an essay.